The short answer
Sparks Scribe is the pick for NDIS shift notes because you can type or speak the note, AI Assist drafts it from your own words, and you always review and approve before it saves and goes out under your name.
Sparks Scribe is an app built for independent NDIS support workers that lets you type or speak your shift notes, with AI Assist drafting the note from your own words. You always review and approve before it saves, and the note goes out under your name. It also handles your NDIS coded invoicing, so notes and billing live in the one place.
How do the shift notes actually work?
You can type your note the usual way, or tap the mic and speak it. AI Assist takes what you have said and drafts a structured note for you. Nothing goes out until you have checked it over and hit save. That review step matters. The note is yours, written in your words, and you stay in control of what gets recorded.
What templates are available for shift notes?
Not every shift needs the same kind of note. Scribe gives you a few templates to choose from, so you are not stuck reshaping the same format every time.
- Start Blank, if you just want a clean page
- SOAPIE Notes
- Daily Progress Report
- Incident Report
- Behavioural Observation
- Medication Administration
- Community Access Report
Pick the one that fits the shift and let AI Assist help you fill it in from what you have typed or said.
How do notes and invoices work together?
Because shift notes and invoicing sit in the same app, your billing can follow straight on from your notes. Choose a client and a date range, add the shifts, and each line picks up the right NDIS support item code and rate, including weekday, evening, weekend and public holiday rates. You can add travel with kilometres and expenses too, and the invoice goes out as a PDF to the participant, plan manager or support coordinator.
Which plan includes shift notes and where should I start?
Shift notes with voice input, all the templates, and NDIS coded invoicing are included in the Essentials plan, $15 a month or $150 a year. If you also use Xero, or want service agreements and a place to keep client documents and receipts, Vault at $20 a month covers that too.
You can try every feature free for 14 days, no card needed. Anything you create during the trial stays in your account, whether you subscribe during the trial or after it ends.
For questions not covered here, reach out at hello@sparkscribe.app.
Frequently asked questions
Does the app write my NDIS shift notes automatically?
AI Assist drafts the note from your own typed or spoken words, but you always review and approve it before it saves. Nothing goes out without your check.
Can I speak my shift notes instead of typing them?
Yes. There is a mic button so you can speak your note and AI Assist will draft a structured note from what you said.
What note templates does Sparks Scribe offer?
There is Start Blank, SOAPIE Notes, Daily Progress Report, Incident Report, Behavioural Observation, Medication Administration and Community Access Report.
Whose name does the shift note go out under?
The note goes out under your name. You write it in your own words and approve it before saving, so you stay in control of what gets recorded.
Can I do invoicing in the same app as my shift notes?
Yes. Pick a client and a date range, add the shifts, and each line gets the right NDIS support item code and rate, including weekday, evening, weekend and public holiday rates. Travel with kilometres and expenses can be added too, and the invoice goes out as a PDF.
How much does Sparks Scribe cost?
The Essentials plan, which includes shift notes with voice input, all the templates and NDIS coded invoicing, is $15 a month or $150 a year.
Is there a free trial for the shift notes app?
Yes, there is a 14 day free trial with every feature unlocked and no card needed. Anything you create during the trial stays in your account.
What if I already use Xero for my bookkeeping?
The Vault plan, $20 a month, includes Xero sync on top of everything in Essentials. Every invoice also goes out as a PDF, so it works alongside other bookkeeping setups too.